Accounting services for schools, clubs, and program providers.
Course Ledgers helps private or heritage language schools, enrichment programs, sports clubs, and other enrolment-based organizations simplify fee reconciliation, bookkeeping, and financial administration.
We pay for the software subscriptions and set up the tools for you.
The treasurer's job keeps growing. The volunteer pool doesn't.
Most small schools, sports clubs, and activity programs run their finances on goodwill — a parent with a finance background, a part-time administrator, or a director who never signed up for bookkeeping. It works until it doesn't.
Reports arrive late, or not at all
Statements are assembled the weekend before the board meeting, leaving directors unable to answer questions about cash flow, enrolment revenue, or last quarter with any confidence.
Admin is eating the week
Chasing registration fees, reconciling stripe/bank deposits, entering receipts, running payroll, and coding transactions consume hours that belong to students, instructors, and programs.
It all sits with one person
When the volunteer treasurer moves on or the administrator steps down, institutional knowledge leaves with them. Successors inherit messy spreadsheets and undocumented workarounds.
Tuition collection, payroll, accounting for enrolment-based organizations
We set up the tools for you and pay the tool subscriptions as part of our price. You keep the control. We do the accounting. We are never a signing authority and we never move your money.
Your Organization
Stays With You- ✓ Approve every payment
You review and authorize all outgoing supplier bills and disbursements.
- ✓ Approve and release payroll
You sign off on hours, wages, and release direct deposit runs.
- ✓ Hold all bank access & signing authority
Only your authorized board officers hold banking credentials and signing power.
- ✓ Design your program offerings
You design the programs you offer, tuition, payment plans, and discounts
- ✓ Run programs & manage staff
You focus on programs, instruction, community, and organizational growth.
Course Ledgers
Handled For You- ✓ Bookkeeping
Every transaction categorized accurately to the correct course/program
- ✓ Bank, card & tuition fee reconciliation
Matching multi-child registrations, instalments, and gateway payouts to the penny.
- ✓ Payroll processing & CRA remittances
Calculations, deductions, source deductions, T4s, and records of employment.
- ✓ Monthly financial statements
Accurate, board-ready financial package available every month.
- ✓ Year-end working papers prepared for your auditor
Clean files and working papers ready for your CPA or audit committee.
Worry-free, competitive monthly fee
- ✓ We pay for the tools: Tuition collection, payroll, accounting.
- ✓ We set up the tools for your organization: We do the initial setup with you. You're responsible for the programs and staff aspects in the tool. We do the accounting.
- ✓ Predictable monthly billing: You pay us a worry-free, very competitive monthly fee with no surprise software bills.
- ✓ Customized to your scale: We tailor the price to your needs based on enrolment and staff size.
Set up a 30-minute call to talk to us about your organization's needs and receive a written quote.
Book a 30-Minute Call